![]() This means that data becomes hard to trust, difficult to find, and tedious or inefficient to keep updated. Briefly, content sprawl is what happens when multiple versions of similar data are being used across an organization. Often, especially in organizations with many departments and teams, there is an issue of content sprawl. Although data set owners don’t have any additional access or permissions in-product, it is required to designate a data set owner before a data set can be published. People in an organization who want to use a data set must navigate to the data library when adding a new table to a base.ĭata set owner - A data set owner is manually designated as a point of contact for a data set that’s been published to an organization’s data library. Verified data is shared to a data library, where other members of the organization can find and access it.ĭata library - Available to an entire organization, the data library represents the collection of data sets that have been published for that organization. Verified data set(s) - Specific data that has been approved by admins within an organization and shared for use by other people in that organization. A data set may additionally be marked as verified by an admin, although this is not a requirement for a data set to be included in the library. Guide - Empower teams with verified dataĭata set(s) - Specific data that has been shared to an organization’s library, where other people in the organization can find and access it.Users - Airtable Enterprise Admin Panel.Can publish, edit, delete, and reactivate data sets if those permissions aren't disabled. Owner/Creator - Can use the data library to set up verified data set syncs.Can publish, edit, delete, and reactivate data sets. Admins with Owners/ Creator permissions - Can verify or unverify data sets from the admin panel.There are different permission settings and configuration options worth taking a deeper dive into which are covered in the article below. Users with creator permissions can sync that verified data into bases across their organization's Airtable ecosystem. Admins can verify individual data sets that your organization can trust as a single source of truth. Enter the “at a scheduled time” trigger, which is perfect for automating tasks at a regular cadence so you don’t have to do a thing.By leveraging our existing Airtable sync feature, creators or admins in your Enterprise organization can configure shareable data sets that will appear in a library alongside other data sets. Managing recurring tasks can be automated too, whether you need to create a doc before your Tuesday meetings or send a monthly email digest to leadership. ![]() Try adding the action “update record” that updates one of your fields–in this case, we have a “submission type” field that we’ll update to “external form.” Now, every time someone submits a form, the new record will be clearly marked so you know where it came from, allowing you to further organize your base. Let’s say your table is comprised of both records you’ve created and records from your form, and you want a way to differentiate between the two. One way you can use this trigger is to categorize the records that have been created through the form. The “when a form is submitted” trigger runs an action when a response is submitted through your form. When a record’s assignee contains Amy, Mark, or Wadeįorms are a handy way to collect information from people, especially those who might not have access to your base, like job applicants or event invitees.Some examples of conditions you can specify include: When a record matches conditionsįirst up is the “when a record matches conditions” trigger, which runs an automation only when a record matches the conditions you’ve defined.īut you can also set multiple conditions in a trigger to make your automation as specific as it needs to be. Let’s take a minute to go over some of the most popular and explore exactly when you’d want to use them. There are a variety of triggers available in Airtable. ![]() It’s possible with Airtable automations.īut to run these time-saving automations, you first need a trigger–think of it as the event that kicks off the automation. Or sort through your feedback survey submissions. Compile a document of updates to relay in your next meeting. Remind your teammates about an upcoming deadline. Triggers are the matches that fire off your automation’s actions–here are some of the most popular uses. ![]()
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